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Email Signature Generator

Design a professional email signature for Gmail and Outlook.

Images must be hosted online (for example on your website). Email apps block images stored inside the signature.

Preview

How to add it to Gmail, Outlook or Apple Mail

Gmail: Settings → See all settings → General → Signature → Create new, then paste.

Outlook (web and new Outlook): Settings → Account → Signatures → New signature, then paste.

Apple Mail: Mail → Settings → Signatures → +, untick "Always match my default message font", then paste.

When to use it

Use this tool to make a professional email signature with your name, job title, company, contact details and social links. A clear signature makes it easy for people to call you, visit your website or find you on LinkedIn, and gives every email a consistent, polished finish.

How to use it

  1. Fill in your Full name, Job title, Company, Phone, Email and Website.
  2. Optionally add an Address, a Photo or logo URL, a LinkedIn URL and an X / Instagram URL.
  3. Choose a Layout: Photo on the left, Stacked or Compact line.
  4. Pick an Accent color to match your brand.
  5. Check the Preview, then click Copy signature or Copy HTML.
  6. Open How to add it to Gmail, Outlook or Apple Mail for step-by-step instructions.

Worked example

Jordan Rivera is a Marketing Manager at Brightside Studio. With name, title, company, phone, email and website filled in, and a logo hosted on the company website, Jordan chooses Photo on the left and the studio’s orange as the accent color.

To add it to Gmail, Jordan clicks Copy signature, then goes to Settings → See all settings → General → Signature → Create new, pastes it and saves. In Outlook on the web, it is Settings → Account → Signatures → New signature. In Apple Mail, it is Mail → Settings → Signatures → +, untick “Always match my default message font”, then paste.

Signatures for a whole team

If several people at your company need matching signatures, fill in the details for each person with the same layout and accent color. Everyone’s emails then look consistent, which helps your brand look organised.

Tips

  • Keep it short. Name, title, company, one phone number and a website are usually enough.
  • Use a small logo or photo. Around 100 pixels wide is plenty and loads quickly.
  • Send yourself a test email. Check it on your phone as well as your computer.
  • Match your brand color. Use your logo’s main color as the accent.

Common mistakes

  • Attaching the logo as a file. It shows up as an attachment in every email. Use an online image URL instead.
  • Adding quotes, banners and many icons. Long signatures distract from your message and may land in spam filters.
  • Forgetting the country code. Write your phone number with + and the country code, such as +1, so people abroad can call.
  • Pasting into the wrong place. Paste into the signature box in your email settings, not into a new email.

Frequently asked questions

Why does my photo not show in the signature?

Images must be hosted online, for example on your website, and added as a full URL. Email apps block images that are stored inside the signature itself. Also check that the link opens the image directly in a browser.

What is the difference between Copy signature and Copy HTML?

Copy signature copies the formatted signature, ready to paste into Gmail, Outlook or Apple Mail settings. Copy HTML copies the code, for email programs and services that ask for HTML.

Will it look the same for everyone?

Very close. The signature uses simple tables and inline styles, which work in nearly all email apps. Some apps change fonts slightly or block images until the reader allows them.

Is my information stored anywhere?

No. The signature is built in your browser, and your details are not uploaded.

Which layout should I choose?

Photo on the left is classic and works well with a headshot or logo. Stacked suits phones and narrow screens. Compact line is a minimal single line, good for replies and internal email.

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